Is your fleet operating legally?

Published on 21/07/2016

Fleet of Vans

Is your fleet operating legally? At Neva, we like to think we’re different to your average car sales people. We don’t do jargon or sales patter because; let’s face it, who has time for that?

All of our team are experts in their field and were selected to fulfil their roles because they care not only about finding you the right car, but also about seeing the fleet management process through to the end. Whether you need advice on maintenance or want to know what duty of care you are obliged to give your employees driving fleet vehicles, we have the answers.

Undoubtedly, one of the biggest issues facing business owners who acquire a company car or fleet is whether the vehicles are compliant and legally sound. Add to this that the car is seen as a workplace if being used for work purposes by an employee, and it can seem confusing to know where to begin with checking your compliance with current legislation - but it doesn’t have to be.

Chances are, if you’re a business owner looking for a company car or fleet, your main concerns are that the vehicles are fit for purpose and cost effective and that the process of acquiring and maintaining them is hassle free and efficient.

While all of these factors are undoubtedly important, ensuring you’re operating legally and fulfilling your duty of care is crucial. Duty of care doesn’t just apply to the day to day running of your business and looking after the needs of your employees – it also covers your company vehicles and ensuring those using them can drive in safe and roadworthy conditions, and that they’re properly insured should the worst happen.

Many people looking to acquire a fleet consider the costs and time spent at the beginning of the process as a deciding factor for where they will get their vehicles from. One of the key things many business owners think less about is the long term investment – for example, how much time and money will be spent on maintenance and repairs should things go wrong or should the vehicles require servicing.

This is where leasing can help – if you lease vehicles rather than buying, you can opt to have an ongoing care package. This means, should things go wrong and your fleet needs urgent repairs, the hassle and costs of undertaking the work are significantly reduced.

One of the most crucial things in the development of the Neva business model was to ensure we don’t just focus on vehicles - sure, getting the right make and model to suit your business needs is important, but it isn’t the range of vehicle types on offer that differentiate leasing from buying a fleet. Ensuring you’re operating legally and that your vehicles are compliant and roadworthy is no mean feat, which is why we have always ensured we employ specialists to guide you through the process.

As a responsible business, it’s advisable to take things back to basics and to put together a company car usage/driving policy to protect against employees being unaware of the business’ rules when it comes to using company vehicles.  At Neva, we believe it’s our duty to point our customers in the right direction when it comes to compliance, so our account management team are available throughout the leasing process should you need advice. It may seem obvious to point out, but you’d be surprised how many employers wouldn’t think to ask to see basic driving license identification. Asking might seem futile, but it’s imperative in today’s world.

It may seem a given if an employee has a clean driving license that they know how to drive a car safely and responsibly, but employers also have a role to play in ensuring clear guidance about the usage of company vehicles is given. Understanding risk management when it comes to vehicles is a key factor to limiting the possibility of accidents. Thinking of all possible scenarios and undertaking work to minimise the chances of such incidents occurring demonstrates responsibility and care.

Other things to consider include your vehicles complying with health and safety regulations and road traffic law, among other acts. The ramifications of employers failing to comply with different pieces of legislation can be significant. Putting simple measures in place can stop this from happening, so it’s worth investing a little time and effort so you can rest assured you’ve done your bit - it’s why we invest in making our staff experts!

At Neva, we’d rather be safe than sorry and company vehicles don’t have to be a hassle. Our team is easy to reach and happy to answer any leasing or fleet management question, no matter how small or insignificant it may seem. If you’d prefer to pop in for a chat, come and visit us!

If you’d like to find out more or speak to the Neva team, contact us today!